Last updated on April 22nd, 2024 at 06:12 am

Making the decision to terminate your real estate agent contract can be a difficult one, but sometimes it is necessary for the success of your property transaction.

Whether it’s due to a breach of contract, unprofessional behavior, or lack of communication, Communicate your decision in a professional manner.

Whether your a seller or a cash house buyer, we will guide you through everything you need to know about terminating your contract.

From understanding contracts and reasons for termination to providing a sample termination letter, we have got you covered.

We will also provide tips on choosing the right real estate agent for your future transactions. 

  • Did you know that 95% of all real estate agents in the United States are independent contractors, not employees.
  • Over 90% of real estate agents report that using a contract termination letter has resulted in a smoother transition for both parties.
  • The average commission rate for real estate agents is 5-6% per residential transaction.

Download Sample Letter

Termination Letter

Getting Started with the cancellation

When it comes to hiring a real estate agent, find someone who meets your expectations and can help you achieve your goals.

However, sometimes things don’t work out as planned, and you may need to terminate the agent-client relationship.

In these situations, writing a professional termination letter is the next step.

A well-crafted letter can help ensure that the process goes smoothly and that both parties understand the reasons for termination and the next steps.

By following a few simple guidelines, you can write an effective termination letter that protects your interests while remaining respectful and professional.

Reasons for terminating your real estate contract

A Termination of Real Estate Agent Contract Letter is a formal document used to end a contract between a real estate agent and a client.

When entering into a real estate contract, clients expect their agents to act professionally and in their best interests. However, there are times when clients may need to terminate the agreement prematurely. 

One of the most common reasons for termination is when agents fail to meet contractual obligations, such as finding suitable properties or providing adequate representation. 

Other reasons can include unethical behavior, poor communication, or personal circumstances that require the client to end the relationship. 

Regardless of the reason, terminate the contract appropriately and with a professional tone to avoid any potential legal issues.

Breach of contract

When entering into a real estate contract, both parties are bound by the terms and conditions outlined in the agreement. 

Failure to meet these obligations is considered a breach of contract, which can lead to termination. 

Breach of contract can take various forms, such as failure to market the property effectively or disclose vital information

Provide specific examples and evidence to support your claim when terminating a contract for this reason. 

Consult with a legal professional before sending the termination letter to ensure that all relevant considerations are taken into account.

Can a realtor sue you?

Lack of communication and unresponsiveness

Effective communication is necessary in any successful real estate agent-client relationship, and lack of communication can lead to frustration and delays in the buying or selling process. 

If your real estate agent is unresponsive, to clearly state your expectations and their responsibilities in writing. 

Keeping a record of all communication attempts and their responses (or lack thereof) can serve as evidence in case of any disputes. 

Before terminating the contract due to lack of communication, consider discussing any issues with the agent to see if they can be resolved.

Unprofessional behavior

Maintaining a professional relationship with your real estate agent ensures a smooth buying or selling process. 

However, unprofessional behavior can lead to miscommunication and other issues that can hinder the success of the transaction. 

As a client, you have the right to expect professionalism from your agent at all times. 

In case you experience any unprofessional behavior from your agent, be sure to document it clearly and communicate it in your termination letter. 

This will help protect yourself and your interests should any disputes arise in the future.


When it comes to buying or selling a property, competence is key. 

Unfortunately, not all real estate agents possess the necessary skills and knowledge to ensure a successful transaction. 

Incompetence can manifest in various ways, such as mispricing a property, failing to negotiate properly, or being unable to meet important deadlines. 

If you feel that your current real estate agent is not meeting the standards you expect, don’t hesitate to address your concerns with them. 

However, if their incompetence persists despite your efforts to communicate and resolve issues, terminating the contract may be the best course of action for both parties involved.

Understanding your Real Estate Contract

Before drafting a termination letter for your real estate agent contract, thoroughly review the terms and clauses of the agreement. 

Understanding contracts can help you avoid any confusion or misunderstandings that may arise during the termination process. 

Take note of any termination clauses or notice periods required before terminating the contract.


Using a professional tone in your letter helps maintain a respectful relationship with your agent and avoiding any potential legal issues.

 The letter should also include the reason for the termination, such as a breach of contract or the completion of a transaction.

 Seeking legal advice before terminating a contract can also be helpful in avoiding potential legal repercussions. 

You can ensure that both parties are aware of their obligations and responsibilities throughout the termination process.

Buyer-broker agreement

When signing a buyer-broker agreement, you are entering into a legally binding contract with your real estate agent’s broker. 

This agreement lays out the terms of your working relationship, including commission rates and responsibilities. 

However, if either party breaches the agreement, termination may be necessary. 

Clearly state your reasons for terminating the contract in writing and include any relevant details such as dates and specific provisions of the agreement. 

Remember to use professional language and tone while drafting your termination letter.


Termination Clause

Understanding the termination clause in the  contract to avoid any legal complications. 

This clause defines the conditions under which either party can terminate the agreement, including the notice period required and any penalties for early termination.

 The specific terms of the clause can vary depending on state laws and the type of contract. 

Seeking legal advice before terminating a contract can help ensure that you follow proper procedures and avoid potential legal action or loss of commission.

When terminating, do so professionally and with respect. 

A clear and concise statement of termination should be the first thing in your letter, followed by an explanation of the reasons for terminating the contract if necessary. 

 The letter should also include a statement of the client’s rights and obligations under the contract.

Remember to review your contract carefully and include any relevant details such as dates or specific incidents.

 Set a clear termination date and send the letter via certified mail, ensuring that you use a professional tone throughout the letter. 

By following these guidelines, you can effectively terminate your relationship  while maintaining a positive relationship with your agent.

Review your contract carefully

Before writing a termination letter, review the document carefully. 

Take the time to understand all terms and conditions related to terminating the agreement, including any deadlines and potential fees or legal consequences. 

This will ensure that you follow proper procedures and avoid any unnecessary disputes with your agent. 

Be sure to include specific details in your letter, such as the reason for termination and any relevant dates or deadlines, to show that you have considered the matter carefully. 

Consider consulting with a lawyer if you have any questions or concerns about your contract.

Maintain a professional tone throughout the document. Avoid using emotional language or making unfounded accusations, as this can lead to tension and conflict between you and the agent. 

Instead, stick to the facts and clearly state your reasons for terminating the contract. 

Remember that this is a business relationship, and you want to maintain a level of professionalism even if things did not work out as you had hoped. 

By keeping your tone professional and respectful, you can help ensure a smoother transition and minimize any potential issues that may arise.

State the reason(s) for termination

State the reason(s) for your decision in a clear and concise manner. This helps to avoid any misunderstandings or confusion and provides the agent with constructive feedback that can help them improve their performance in the future. 

Whether it’s due to a breach of contract, lack of communication, unprofessional behavior, or incompetence, be honest and specific about the issues you’ve encountered. 

Remember to maintain a professional tone and offer suggestions for improvement if possible, as this can help to preserve the relationship and ensure a smooth transition.

Set a Date

Setting a clear termination date. This allows the agent to wrap up any pending deals and transition their clients to another agent smoothly.

When deciding on the termination date, consider factors such as closing dates, commission agreements, and any relevant contractual obligations.

Providing a reason for the termination in the opening paragraph of the letter can help set expectations and ensure that both parties are aware of the situation. 

By setting a termination date and  a reason, you can effectively end your relationship with your agent while minimizing any potential disputes or misunderstandings.

Send the letter via certified mail

Sending the letter via certified mail is one of the most important steps to take. 

Not only does it provide proof that the letter was received by the agent, but it also ensures that you have a record of when the letter was sent. 

This can be particularly useful if there are any legal disputes or issues that arise in the future. 

Including specific details about why you are terminating the contract and being professional and courteous in your tone can help ensure a smoother transition process for both parties involved.

Sample termination letter for your real estate agent contract

Maintain a professional and respectful tone. Start the letter with a clear statement of termination and mention the reason(s) for termination in a courteous manner. 

You should also provide any necessary details regarding the termination process, including the effective date. 

Expressing gratitude for any positive contributions made by your agent during their tenure can help ensure that the split is amicable. 

Finally, consider offering assistance or references if appropriate to support the agent’s job search moving forward.

Choosing the right realtor

Selecting the right real estate agent makes for a successful transaction. Conducting thorough research and due diligence can help you choose an agent who meets your requirements. 

Consider factors like the agent’s experience, track record, and customer reviews before making a decision. 

Clearly communicate your expectations and goals to ensure that you are both on the same page.

 If you need to terminate the contract with your agent, be sure to follow the necessary steps outlined in our previous section. 

Research and ask for referrals

Conduct thorough research and ask for referrals from trusted sources. Online reviews and past sales history can provide useful insights into an agent’s experience and performance. 

Speaking with family, friends, or colleagues who have recently sold or purchased a property can help you find an agent who aligns with your specific needs. 

Once you’ve narrowed down your options, interview potential agents to ensure they possess the necessary skills and knowledge to represent your interests effectively.

By taking these steps, you can increase the likelihood of finding a real estate agent who meets your needs and expectations.

Interview potential agents

Interviewing candidates is the first step.

By asking the right questions, you can get a sense of their experience, communication style, and ability to meet your needs. 

Prepare a list of questions ahead of time that cover key topics such as marketing strategies, negotiation tactics, and availability.

Don’t be afraid to ask for references from past clients and follow up with them to gauge the agent’s performance. 

Ultimately, choose an agent who you feel comfortable working with and who has a track record of success in your area.

Review their credentials and experience

When it comes to choosing the right real estate agent, reviewing their credentials and experience. 

You want to ensure that the agent you choose has the necessary education, licensing, and certifications to provide quality service. 

Looking at their past sales history can give you an idea of their track record in the industry and whether they have a specialty or niche that aligns with your needs as a client. 

By thoroughly vetting potential agents, you can make an informed decision and feel confident in your choice for a successful real estate transaction.

What are some common reasons for terminating a contract with a realtor

There are several common reasons why:

  • Poor communication or lack of responsiveness from the agent can be frustrating and may lead to termination. If an agent fails to meet agreed-upon deadlines or deliverables, this can also be cause for termination.
  • Unprofessional behavior or unethical practices can also be grounds for ending a contract.
  • Finally, sometimes life circumstances change, such as a relocation or shift in priorities, which may make it necessary to terminate a contract with an agent.

Are there any legal considerations or requirements to keep in mind

Yes, there may be legal considerations and requirements to keep in mind. Review the terms of the contract before termination to ensure compliance. 

In some cases, it may be necessary to provide written notice of termination as stipulated in the contract.

To ensure that proper termination procedures are followed, it is recommended to consult with an attorney experienced in real estate law. 

Final Take-aways

Writing a termination letter for your real estate agent can be challenging, to protect your interests and ensure that the termination process is smooth.

Remember that your real estate agent contract is a legally binding agreement, so you need to follow the terms of the agreement. 

Make sure you understand your contract’s termination clause and follow it closely. 

When writing the termination letter, be professional and precise. 

Clearly state the reason(s) for termination and set a clear termination date.

 Choose the right real estate agent when looking for a new one. 

Research and ask for referrals, interview potential agents, and review their credentials and experience before making any decisions. 

Need help drafting your termination letter? Check out our sample termination letter or contact us for assistance.